- Categorizing and archiving incoming and outgoing contracts;
- Search, filter and hierarchical grouping options based on the contract metadata;
- Interactive interface for querying and listing results; queries are customizable and can be dynamically controlled;
- Free text search in the content of contracts;
- Creating logical relations between documents; version control and drawing up an overview of these relations are easy to do;
- A comprehensive logging feature tracks user access.
Incoming e-invoices:
- Automatic import from an email account or file server;
- Automatic authentication check;
- Verification of invoice if there is no timestamp and signature;
- Support for converting incoming paper-based invoices, verifying and archiving such invoices.
Outgoing e-invoices:
- Automatically export invoices from an ERP or invoicing system;
- Automatic authentication and archival of invoices;
- Automatically send authenticated e-invoices to customers;
- Mass authentication and archival of the merchant’s copy of paper-based invoices.
- Ensuring that the requirements related to importing invoices are fulfilled;
- Assignment with purchase orders;
- Tracking the mass processing of invoices with the option of automating the process;
- Providing intervention, measurement and controlling options in the workflow;
- Defining approval limits associated with roles or amounts;
Important workflow control items:
- Notifications about delayed processing;
- The possibility of automated escalation as per the Service Level Agreement;
- Rerouting tasks by the participants.
- An electronic collection of employee documents;
- Support for employee on-board-, exit- and recurring processes with workflows and templates;
- Sharing documents with the relevant parties, making useless e-mail communication obsolete;
- Holiday planning, approval and tracking;
- Worksheet management.
- Unified and searchable register of quality management documents;
- Comprehensive management of the validity of documents;
- Change- and lifecycle management of quality management documents;
- Validity and pre-planned audit management of documents and processes;
- Distributing documents to the relevant parties.
- Central support for the preparation of signing contracts;
- Using sample contracts with the option of filling in the contract automatically;
- Version control, support for group work on work projects;
- It is ensured that all contracts undergo the pre-defined approval process;
- Automatic notifications are sent based on various priorities when due dates are reached.
